Tips and Tricks for Dynamics 365: Injury or Illness Incident Reports
Slips, trips, and falls are one of the biggest causes of accidents in the workplace. According to Workplace Safety North, in the Province of Ontario alone 80 workers are injured every day in a fall — one every 20 minutes. There are approximately 17,000 lost-time injuries each year due to workplace falls.
Workplace accidents and illnesses are seen across the board. In the 2018/2019 year, there were 581,000 self-reported injuries in the U.K. and 28.2 million working days lost to work-related ill health and non-fatal workplace injuries.
While injury and illness prevention is important, there is another factor that must be considered – the reporting.
Workplace health and safety reports are a critical part of any organization. Documenting incidents is legally mandated in many jurisdictions. It is also essential for:
- Tracking patterns over time
- Preventing future incidents
- Managing risk
- Filing insurance claims
- And much more
However, manual accident reporting has its issues. Forms must be easy to access and have consistent information. They must also be completed on time and error-free for future review. They can also be time-consuming to fill out properly and may decrease productivity.
Paper-based reporting is also difficult to analyze to track patterns and manage risk — which is essential for preventing future incidents.
Luckily, there is a better method.
A More Efficient and Effective Way to Track Workplace Injuries and Illnesses
There exists a hidden gem within Microsoft Dynamics 365, which many human resource or risk management professionals are unaware of. Titled “Injury or illness incident,” Dynamics 365 provides a structured area within the business system to record any accidents or illnesses.
Key information such as the worker, injury or illness type (such as a broken arm), outcome type (such as medical treatment), and information relating to referrals to medical professionals and the area of the body injured are recorded.
An audit trail of where the incident occurred, the cause, and any safeguards that were provided facilitate the accurate recording of the circumstances, should a copy of the report ever be requested.
An example of the data capture form is below:
Treatments or injury filings for insurance claim purposes can be stored within the incident record, to ensure all relevant information is at hand and easy to locate.
Confidential information related to treatments received or provided can also be recorded and monitored.
In order to monitor any trends and ensure a continual history of employee-specific accidents, injuries, or illness incidents, the worker record within Microsoft Dynamics 365 provides a chronological history of the events for audit purposes.
Supporting the U.S. Department of Labor, the ability to prepare OSHA 300, OSHA 300A, and OSHA301 forms are also available.
Tight system security ensures that only authorized personnel have access to this sensitive information, in order to support them in their management role of keeping employees safe and out of harm’s way.
SHEA Global is a Microsoft Dynamics 365 cloud solution provider. If you would like any assistance in setting up your illness and injury accident book, please don’t hesitate to contact us.